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faq:email:organizing_emails_with_mailbox_rules

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faq:email:organizing_emails_with_mailbox_rules [2022/02/15 16:53] – vikkifaq:email:organizing_emails_with_mailbox_rules [2022/02/15 17:53] – vikki
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 ====== Organizing Emails with Mailbox Rules ====== ====== Organizing Emails with Mailbox Rules ======
  
-Mailbox Rules helps you to organize your emails and folder. It is triggered by predefined keywords and automatically transfer the email to the specific folder.\\+You can use Mailbox Rules to organize your mailboxes by moving emails automatically to desired folders following pre-defined keywords.\\
  
-In the following example, we want incoming emails with "Project 1" in the subject title to be moved to My Projects folder automatically.+In the following example, we want incoming emails containing the "Project 1" keyword to be moved to My Projects folder automatically.
  
 1. Login to your webmail. Go to **Email** > **Rules** (under Configuration section). 1. Login to your webmail. Go to **Email** > **Rules** (under Configuration section).
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 {{:faq:email:mailbox_rules:5.png|}} {{:faq:email:mailbox_rules:5.png|}}
  
-6. OPTIONAL: Check the "Execute Junk filter first" option if you want to run the junk filter ([[faq:email:global_junk_filtering_setup|Global Junk Control]] or [[faq:email:junk_filtering_setup_for_users|Individual Junk Filter]]) on the emails first before applying the rules. If you want to run the rules on scheduled time only, please see the steps here.+6. OPTIONAL: Check the "Execute Junk filter first" option if you want to run the junk filter ([[faq:email:global_junk_filtering_setup|Global Junk Control]] or [[faq:email:junk_filtering_setup_for_users|Individual Junk Filter]]) on the emails first before applying the rules. If you want to run the rules on scheduled time only, please see [[#optionalrun_rules_by_schedule|the steps here]].
  
 {{:faq:email:mailbox_rules:6.png|}} {{:faq:email:mailbox_rules:6.png|}}
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 {{:faq:email:mailbox_rules:7.png|}} {{:faq:email:mailbox_rules:7.png|}}
  
 +8. Now, incoming emails containing the "Project 1" keyword will be automatically moved to the My Projects folder.
 +
 +{{:faq:email:mailbox_rules:8.png|}}
 +
 +
 +------
 +
 +
 +===== OPTIONAL: Run Rules By Schedule =====
 +
 +Follow the steps below if you want to run the mailbox rules on specific day and/or time only.
 +
 +1. At the Mailbox Rules, check the **"Schedule"** option.
 +
 +{{:faq:email:mailbox_rules:9.png|}}
 +
 +2. Then, click **Configure**.
 +
 +{{:faq:email:mailbox_rules:10.png|}}
 +
 +3. On the next page, you can choose whether you want to run the mailbox rules all days or on specific day(s), or at all time or specific time.
 +
 +{{:faq:email:mailbox_rules:11.png|}}
 +
 +4. You get to choose which day(s) to run the mailbox rules if you choose the "Specific day" option. And if you select "Specific time", you will see a list of time where you can select them by checking their corresponding checkboxes.
 +
 +{{:faq:email:mailbox_rules:12.png|}}
 +
 +5. Once you have selected the days/time, click **Update** to save it.
 +
 +{{:faq:email:mailbox_rules:13.png|}}
  
faq/email/organizing_emails_with_mailbox_rules.txt · Last modified: 2022/02/17 11:37 by vikki

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