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faq:email:migrate_emails_to_lookafter_using_imap

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faq:email:migrate_emails_to_lookafter_using_imap [2023/06/01 12:11] – [Step 2: Create Email Account on Lookafter System] vikkifaq:email:migrate_emails_to_lookafter_using_imap [2023/06/07 15:06] (current) – [Step 1: Set Up IMAP For Your Old Email Account] vikki
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 Note that the steps below have to be performed before your domain's MX is updated to Lookafter server. Note that the steps below have to be performed before your domain's MX is updated to Lookafter server.
 +
  
 ===== Step 1: Set Up IMAP For Your Old Email Account ===== ===== Step 1: Set Up IMAP For Your Old Email Account =====
 +
 +(If you already have an existing IMAP profile set up for your old email account, skip to [[#step_2create_email_account_on_lookafter_system|Step 2]].)
 +
   * Obtain the IMAP settings of your old email account from your previous email hosting provider.   * Obtain the IMAP settings of your old email account from your previous email hosting provider.
   * Download and install the mail client (Ms Outlook/Thunderbird/Mac Mail) on your PC.   * Download and install the mail client (Ms Outlook/Thunderbird/Mac Mail) on your PC.
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 Follow this guide to create your email account on Lookafter system: [[faq:administrator:how_to_create_a_new_user_account|Creating a new user account]].\\ Note that you need to have admin privilege to perform this step. If you do not have the [[faq:administrator:what_is_avomaster|avomaster]] access, please consult your [[faq:administrator:what_is_voadmin_user|voadmin]] user to create your email account. Follow this guide to create your email account on Lookafter system: [[faq:administrator:how_to_create_a_new_user_account|Creating a new user account]].\\ Note that you need to have admin privilege to perform this step. If you do not have the [[faq:administrator:what_is_avomaster|avomaster]] access, please consult your [[faq:administrator:what_is_voadmin_user|voadmin]] user to create your email account.
  
-<fc #ff0000>***Important:**</fc> Make sure the created email account is assigned with a sufficient email space that could accommodate all emails which you will be transferring over in the later steps.+<fc #ff0000>***Important:**</fc> Make sure the created email account is assigned with sufficient email space that could accommodate all emails which you will be transferring over in the later steps.
  
 ===== Step 3: Set Up IMAP For Your New Email Account ===== ===== Step 3: Set Up IMAP For Your New Email Account =====
 After your email account has been created on Lookafter system, you can setup IMAP with this new email account in the same mail client your used in [[#step_1set_up_imap_for_your_old_email_account|Step 1]].\\  After your email account has been created on Lookafter system, you can setup IMAP with this new email account in the same mail client your used in [[#step_1set_up_imap_for_your_old_email_account|Step 1]].\\ 
-Refer to the following guides on how to setup the email ccount using Lookafter IMAP settings on different mail client:+Refer to the following guides on how to setup the email account using Lookafter IMAP settings on different mail clients:
   * [[faq:email:mail_setup_ms_outlook_imap_latest|Email Setup Guide: Microsoft Outlook (IMAP)]]   * [[faq:email:mail_setup_ms_outlook_imap_latest|Email Setup Guide: Microsoft Outlook (IMAP)]]
   * [[faq:email:mail_setup_mozilla_thunderbird_secure_imap|Email Setup Guide: Mozilla Thunderbird (IMAP)]]   * [[faq:email:mail_setup_mozilla_thunderbird_secure_imap|Email Setup Guide: Mozilla Thunderbird (IMAP)]]
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 By now, you should have 2 IMAP accounts created in your mail client. To migrate your emails, simply drag-and-drop the emails or mail folders from the old email account (created in [[#step_1set_up_imap_for_your_old_email_account|Step 1]]) to the new email account (created in [[#step_3set_up_imap_for_your_new_email_account|Step 3]]).  By now, you should have 2 IMAP accounts created in your mail client. To migrate your emails, simply drag-and-drop the emails or mail folders from the old email account (created in [[#step_1set_up_imap_for_your_old_email_account|Step 1]]) to the new email account (created in [[#step_3set_up_imap_for_your_new_email_account|Step 3]]). 
  
-The emails moved to the new email account will then be synched to Lookafter system. The sync process may take some time if you have a lot of emails.+The emails moved to the new email account will then be synced to Lookafter server. The sync process may take some time if you have a lot of emails.
  
  
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 After your domain's MX record have been updated, you should start receiving emails on the new email account (or at Lookafter webmail).\\  After your domain's MX record have been updated, you should start receiving emails on the new email account (or at Lookafter webmail).\\ 
 As the MX update involves DNS change (which requires global cache to fully propagate to take effect), you may still receive emails on your old email account within 24 to 72 hours. You can move these emails to the new account to sync them to Lookafter server during this time.\\  As the MX update involves DNS change (which requires global cache to fully propagate to take effect), you may still receive emails on your old email account within 24 to 72 hours. You can move these emails to the new account to sync them to Lookafter server during this time.\\ 
-Once you see there is no email received in the old account, then you can safely delete it from the mail client.+Once you see there is no more email received in the old account (usually after 72 hours upon MX update), then you can safely delete the old account from the mail client.
faq/email/migrate_emails_to_lookafter_using_imap.1685592662.txt.gz · Last modified: 2023/06/01 12:11 by vikki

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