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[[:start|Home]] > [[:faq|FAQ]] > [[faq:email|Email]] > [[faq:email#general|General]] > **Organizing Emails with Mailbox Rules**

====== Organizing Emails with Mailbox Rules ======

You can use Mailbox Rules to organize your mailboxes by moving emails automatically to desired folders following pre-defined keywords.\\

In the following example, we want incoming emails containing the "Project 1" keyword to be moved to My Projects folder automatically.

1. Login to your webmail. Go to **Email** > **Rules** (under Configuration section).

|{{:faq:email:mailbox_rules:1.png|}}|

2. Fill in the desire keyword in the field provided. In this example, we will put in "Project 1".

|{{:faq:email:mailbox_rules:2.png|}}|

3. Check the **Move to** option.

|{{:faq:email:mailbox_rules:3.png|}}|

4. From the dropdown list, select the destination where the email will be be moved to. For our example, we select "My Projects".

|{{:faq:email:mailbox_rules:4.png|}}|

5. OPTIONAL: There are two alternative options on the right:
  * Marked as Read: Check this option if you want the email to be marked as "Read" after it has been transferred to the selected folder.
  * Not Junk: Check this option if you do not want emails with the selected keyword to be classified as "Junk Mail".

|{{:faq:email:mailbox_rules:5.png|}}|

6. OPTIONAL: Check the "Execute Junk filter first" option if you want to run the junk filter ([[faq:email:global_junk_filtering_setup|Global Junk Control]] or [[faq:email:junk_filtering_setup_for_users|Individual Junk Filter]]) on the emails first before applying the rules. If you want to run the rules on scheduled time only, please see [[#optionalrun_rules_by_schedule|the steps here]].

|{{:faq:email:mailbox_rules:6.png|}}|

7. Click **Save Setting** to save the rules.

|{{:faq:email:mailbox_rules:7.png|}}|

8. Now, incoming emails containing the "Project 1" keyword will be automatically moved to the My Projects folder.

|{{:faq:email:mailbox_rules:8.png|}}|


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===== OPTIONAL: Run Rules By Schedule =====

Follow the steps below if you want to run the mailbox rules on specific day and/or time only.

1. At the Mailbox Rules, check the **"Schedule"** option.

|{{:faq:email:mailbox_rules:9.png|}}|

2. Then, click **Configure**.

|{{:faq:email:mailbox_rules:10.png|}}|

3. On the next page, you can choose whether you want to run the mailbox rules all days or on specific day(s), or at all time or specific time.

|{{:faq:email:mailbox_rules:11.png|}}|

4. You get to choose which day(s) to run the mailbox rules if you choose the "Specific day" option. And if you select "Specific time", you will see a list of time where you can select them by checking their corresponding checkboxes.

|{{:faq:email:mailbox_rules:12.png|}}|

5. Once you have selected the days/time, click **Update** to save it.

|{{:faq:email:mailbox_rules:13.png|}}|
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