While newer versions of Microsoft Outlook provide a simpler email setup process with less fields to input, sometimes they may not able to fetch the accurate email server settings.

This document illustrates the manual steps of setting up POP3 in Microsoft Outlook, where we can define all server and email settings directly. If you prefer to follow the new setup process, please refer here.

1. On Ms Outlook, click File.

2. Next, click Account Settings > Manage Profiles.

3. Select Email Accounts….

4. Click New….

5. Choose “Manual setup or additional server types” and click Next.

6. Select POP or IMAP, and click Next.

7. Then, enter the following details:

8. Once you have entered the server and logon information, click More Settings….

9. On the pop-up box, go to the “Outgoing Server” tab, and select the “My outgoing server (SMTP) requires authentication” and “Use same settings as my incoming mail server” options.

10. Next, go to the “Advanced” tab, and enter the following port numbers and encryption types:

Note: By default, the POP profile will leave a copy of the messages on the server for 14 days. You can change this setting if required.

Once done, click OK to save and close the pop-up window.

11. Now that all details have been inserted, click Next.

12. Ms Outlook will test on the incoming and outgoing connections. Once it is done, click Close.

13. Finally, click Finish to complete the setup.

14. You can close all sub windows and go to Home, where you will see your emails being downloaded from your Inbox. Note that the download process may take some time if your mailbox size is large.